To consistently providing excellent services to OMSB residents with the highest level of quality to meet their training requirements.
All Trainees at OMSB should be provided with the highest quality trainee affairs-related services based on international standards.
Commitment to quality and excellent services
Professionalism
Integrity
Dr.Asma Al-Balushi
Director of Trainees Affairs Department
Mrs. Aysha Al Balushi
Head of Trainees Affairs follow-up Section
Mrs. Salha Al Kyumi
Trainees Affairs Specialist
Mr. Yasir Al Rawahi
Trainees Affairs Specialist
Ms. Khadija Al Shmali
Trainees Affairs Specialist
Mrs. Laila Al Buhri
Trainees Affairs Specialist
CRITERIA FOR CHIEF RESIDENTS
A.
Selection
The Chief
Resident is to be peer-selected to represent residents at a Training Program in
OMSB.
B.
Number
The number
of Chief Residents per program will be according to the number of residents in
the program. The following table illustrates the number of chief resident to
the total number of resident:
Total Number of Residents |
≤ 60 |
> 60 |
Chief Residents |
1 |
2 |
C.
Resident Level
A Chief Resident should be a
senior-level resident, R3 or above.
D.
Duration of term
1.
One (1)
Academic Year
2.
Renewable
once based on nomination by the residents
E.
Chief Residents’ Nomination Criteria:
Chief Residents should be elected based on good
standing in the following:
Ø Academic Performance
Ø Professionalism
Ø Accountability
Ø Active involvement in Program academic activities
Ø Leadership skills.
F.
Duties and responsibilities of the Chief Residents
Specific Duties and Responsibilities include:
1.
Schedule and
maintain regular meetings with the Program Director.
2.
Maintain
communication among the Residents in the form of meetings, electronic, or
written memoranda. Schedule regular resident meetings with the Program
Director.
3.
In conjunction with
the Program Director, arrange yearly Resident rotation schedules, and make
appropriate changes during the year as necessary.
4.
Manage clinical and
on-call rotation
5.
Manage resident
vacations in accordance with departmental and institutional policies
6.
Schedule and
coordinate educational activities. Ensure that residents are aware of upcoming
responsibilities to present at various educational activities
7.
Assist the Program
Director and faculty/staff with New Resident Orientation
8.
Assist in ensuring
that residents complete their appropriate rotation and faculty evaluation forms
9.
Strive to maintain
morale among residents
10. Encourage
and arrange resident representation and/or presence at appropriate meetings
11. Coordinate
resident participation in the residency candidate interview and evaluation
process
12. Keep the
Program Director informed of important issues involving Residents.
G.
Chief Residents Meetings:
The Chief
Resident is required to attend all the meetings as detailed below:
a.
All
Education Committee meetings
b.
Residents’
forum meetings
c.
Meetings
with the Executive President
d.
Program
Education Subcommittees’ meeting, except Clinical Competence Subcommittee and
Examination Subcommittee meetings.
Note:
·
Chief
residents are expected to keep information discussed in all Program Education
Committee meetings (including sub-committee meetings) confidential.
·
Chief
residents are excused from the Program Education Committee meeting when there
is a conflict of interest.
·
If
the Chief resident will not be able to attend the required meetings, the Chief
resident should request the Assistant Chief Resident to attend the meetings in
behalf of the Chief Resident.
H.
Resignation of the Chief Resident:
1.
Resignation
request must be submitted to Program Director at least 4 weeks ahead of the effective
date of resignation.
2.
A
new Chief Resident should be elected within 4 weeks after the resignation
submission date.
3.
The Chief
Resident is expected to carry all his/ her responsibilities until the effective
date of his/her resignation.
4.
The
resigned Chief Resident should handover all his/ her responsibilities to the new
Chief Resident.
5.
The
name and term (start and end date) of the new Chief Resident must be sent to
Trainee Affairs Follow-up Section as soon as possible.
I. Release from Duties as
Chief Resident
The Chief Resident can be released from his duties if:
1.
He/She is not fulfilling his/her duties and responsibilities, and/or
2.
He/She does not maintain the qualities he/she was selected for.
·
Once
proven with sufficient evidence, the Education Committee of the program should
forward their recommendations (with all evidences) to release the chief resident
from his/her duties to the Trainee Affairs Follow-up Section who will then
forward the matter to Graduate Medical Education Committee (GMEC) for
discussion and decision.
·
Appeals
should be forwarded to the Executive President within 10 days from the receipt
of the decision.
·
The program
residents will elect a replacement for the Chief Resident.
·
The
name and term (start and end date) of the new Chief Resident must be sent to
the Trainee Affairs Follow-up Section within 2 weeks after the release the
Chief Resident.
CRITERIA FOR SELECTING ASSISTANT CHIEF RESIDENTS
A.
Selection
The
Assistant Chief Resident is to be peer-selected to represent residents at a Training
Program in OMSB.
B.
Number
The
number of Assistant Chief Residents per program will be according to number of
residents in the program. The following table illustrates the number of Assistant
Chief Resident to the total number of residents:
Total Number of Residents |
≤ 10 |
11-60 |
> 60 |
Assistant Chief Residents |
0 |
1 |
2 |
C.
Resident Level
The Assistant Chief Resident
should be a senior-level resident, R3 or above.
D.
Duration of term
1.
One
(1) Academic Year.
2.
Renewable
once based on nomination by the residents.
E.
Assistant Chief Residents Nomination Criteria:
Assistant Chief Resident should be elected
based on good standing in the following:
Ø Academic Performance
Ø Professionalism
Ø Accountability
Ø Active involvement in Program academic activities
Ø Leadership skills.
F.
Duties and responsibilities
The Assistant
Chief Residents will help in all the duties and responsibilities of Chief
Residents as detailed below especially during the following:
1.
Annual
Leave/Sick Leave of the Chief Resident.
2.
Prior
Educational Commitments of the Chief Resident.
3.
Prior
Administrative Commitments of the Chief Resident.
Specific Duties and Responsibilities of the Chief Resident include:
1.
Schedule and
maintain regular meetings with the Program Director.
2.
Maintain
communication among the Residents in the form of meetings, electronic, or
written memoranda. Schedule regular resident meetings with the Program
Director.
3.
In conjunction with
the Program Director, arrange yearly Resident rotation schedules, and make
appropriate changes during the year as necessary.
4.
Maintain clinical
and on-call duration.
5.
Manage resident
vacations in accordance with departmental and institutional policies
6.
Schedule and
coordinate educational activities. Ensure that residents are aware of upcoming
responsibilities to present at various educational activities
7.
Assist the Program
Director and faculty/staff with New Resident Orientation
8.
Assist in ensuring
that residents complete their appropriate rotation and faculty evaluation forms
9.
Strive to maintain
morale among residents
10. Encourage
and arrange resident representation and/or presence at appropriate meetings
11. Coordinate
resident participation in the residency candidate interview and evaluation
process
12. Keep the
Program Director informed of important issues involving Residents.
G.
Assistant Chief Residents Meetings:
If the
Chief Resident is unable to attend the required Chief Resident meetings
(detailed below), the Assistant Chief Resident should replace him/her. This
should be done based on prior coordination between the Chief Resident and
Assistant Chief Resident.
Required Chief Resident meetings:
1.
All Program
Education Committee meetings
2.
Residents’
forum meetings
3.
Meetings
with Executive President
4.
Education
Subcommittees’ meetings, except Clinical Competence Subcommittee and
Examination Subcommittee meetings
Note:
·
Assistant
Chief Residents are expected to keep information discussed in all Program
Education Committee meetings (including sub-committee meetings) confidential.
·
Assistant
Chief Residents are excused from the Program Education Committee meeting if
there is a conflict of interest.
H.
Resignation of the Assistant
Chief Resident:
1. Resignation request must be submitted to the Program Director at
least 4 weeks ahead of the effective date of resignation.
2. A new Assistant Chief Resident should be elected within 4 weeks after
the resignation submission date.
3. The Assistant Chief Resident is expected to carry out all his/
her responsibilities until the effective date of his/her resignation.
4. Resigned Assistant Chief Resident should handover all his/ her
responsibilities to the new Assistant Chief Resident.
5. The name and term (start and end date) of the new Assistant
Chief Resident must be sent to the Trainee Affairs Follow-up Section as soon as
possible.
I. Release from Duties as Assistant Chief Resident
The Assistant Chief Resident can be released from his duties if:
1. He/She is not fulfilling his / her duties and responsibilities,
and/or
2. He/She does not maintain the qualities he/she was selected for.
·
Once
proven with sufficient evidence, the Education Committee of the program should
forward their recommendations (with all evidences) to release the resident from
his/her duties as Assistant Chief Resident to the Trainee Affairs Follow-up
Section who will then forward the matter to Graduate Medical Education
Committee (GMEC) for discussion and decision.
·
Appeals
should be forwarded to the Executive President within 10 days from the receipt
of the decision.
·
The
program residents will elect a replacement for the released Assistant Chief
Resident.
·
The
name and term (start and end date) of the new Assistant Chief Resident must be sent
to the Trainee Affairs Follow-up Section within 2 weeks after the release of
the Assistant Chief Resident.
*Under Revision.
*Under Revision.
*Under Revision.
*Under Revision.
Ms. Aysha Al Balushi
Telephone: 24181018
E-mail: Aysha.b@omsb.org
Ms. Salha Al Kyumi
Telephone: 24181083
E-mail: salha.k@omsb.org
Mr. Yasir Al Rawahi
Telephone: 24181101
E-mail: yasir.r@omsb.org
Ms. Khadija Al Shmali
Telephone: 24181163
E-mail: khadija.s@omsb.org
Ms. Laila Al Buhri
Telephone: 24181161
E-mail: laila.albuhri@omsb.org
Email Address:
tafus@omsb.org
Office Address
Trainees Affairs Follow-up Section, Trainees Affairs Department
3rd Floor , Oman Medical Specialty Board
Way #4443, Bldg. 18, Block 244, Plot 404,, Bawshar (North Azaiba),
Muscat, Sultanate of Oman