Trainees Affairs Follow-up

CRITERIA FOR CHIEF RESIDENTS

 

A.    Selection

The Chief Resident is to be peer-selected to represent residents at a Training Program in OMSB.

 

B.     Number

The number of Chief Residents per program will be according to the number of residents in the program. The following table illustrates the number of chief resident to the total number of resident:

Total Number of Residents	≤ 60	> 60
Chief Residents	1	2

 

 

C.    Resident Level

 A Chief Resident should be a senior-level resident, R3 or above.

 

D.    Duration of term

1.      One (1) Academic Year

2.      Renewable once based on nomination by the residents

 

E.     Chief Residents’ Nomination Criteria:

 Chief Residents should be elected based on good standing in the following:

Ø  Academic Performance

Ø  Professionalism

Ø  Accountability

Ø  Active involvement in Program academic activities

Ø  Leadership skills.

  

F.     Duties and responsibilities of the Chief Residents

Specific Duties and Responsibilities include:

1.      Schedule and maintain regular meetings with the Program Director.

2.      Maintain communication among the Residents in the form of meetings, electronic, or written memoranda. Schedule regular resident meetings with the Program Director.

3.      In conjunction with the Program Director, arrange yearly Resident rotation schedules, and make appropriate changes during the year as necessary.

4.      Manage clinical and on-call rotation

5.      Manage resident vacations in accordance with departmental and institutional policies

6.      Schedule and coordinate educational activities. Ensure that residents are aware of upcoming responsibilities to present at various educational activities

7.      Assist the Program Director and faculty/staff with New Resident Orientation

8.      Assist in ensuring that residents complete their appropriate rotation and faculty evaluation forms

9.      Strive to maintain morale among residents

10.  Encourage and arrange resident representation and/or presence at appropriate meetings

11.  Coordinate resident participation in the residency candidate interview and evaluation process

12.  Keep the Program Director informed of important issues involving Residents.

 

G.    Chief Residents Meetings:

The Chief Resident is required to attend all the meetings as detailed below:

a.       All Education Committee meetings

b.      Residents’ forum meetings

c.       Meetings with the Executive President

d.      Program Education Subcommittees’ meeting, except Clinical Competence Subcommittee and Examination Subcommittee meetings.

Note:

·         Chief residents are expected to keep information discussed in all Program Education Committee meetings (including sub-committee meetings) confidential.

·         Chief residents are excused from the Program Education Committee meeting when there is a conflict of interest.

·         If the Chief resident will not be able to attend the required meetings, the Chief resident should request the Assistant Chief Resident to attend the meetings in behalf of the Chief Resident.

 

H.    Resignation of the Chief Resident:

1.      Resignation request must be submitted to Program Director at least 4 weeks ahead of the effective date of resignation.

2.      A new Chief Resident should be elected within 4 weeks after the resignation submission date.

3.      The Chief Resident is expected to carry all his/ her responsibilities until the effective date of his/her resignation.

4.      The resigned Chief Resident should handover all his/ her responsibilities to the new Chief Resident.

5.      The name and term (start and end date) of the new Chief Resident must be sent to Trainee Affairs Follow-up Section as soon as possible.

I.  Release from Duties as Chief Resident

The Chief Resident can be released from his duties if:

1. He/She is not fulfilling his/her duties and responsibilities, and/or

2. He/She does not maintain the qualities he/she was selected for.

·         Once proven with sufficient evidence, the Education Committee of the program should forward their recommendations (with all evidences) to release the chief resident from his/her duties to the Trainee Affairs Follow-up Section who will then forward the matter to Graduate Medical Education Committee (GMEC) for discussion and decision.

·         Appeals should be forwarded to the Executive President within 10 days from the receipt of the decision.

·         The program residents will elect a replacement for the Chief Resident.

·         The name and term (start and end date) of the new Chief Resident must be sent to the Trainee Affairs Follow-up Section within 2 weeks after the release the Chief Resident.

CRITERIA FOR SELECTING ASSISTANT CHIEF RESIDENTS

A.    Selection

The Assistant Chief Resident is to be peer-selected to represent residents at a Training Program in OMSB.

B.     Number

The number of Assistant Chief Residents per program will be according to number of residents in the program. The following table illustrates the number of Assistant Chief Resident to the total number of residents:

Total Number of Residents	≤ 10	11-60	> 60
Assistant Chief Residents	0	1	2

 

C.    Resident Level

 The Assistant Chief Resident should be a senior-level resident, R3 or above.

D.    Duration of term

1.      One (1) Academic Year.

2.      Renewable once based on nomination by the residents.

 

E.     Assistant Chief Residents Nomination Criteria:

 Assistant Chief Resident should be elected based on good standing in the following:

Ø  Academic Performance

Ø  Professionalism

Ø  Accountability

Ø  Active involvement in Program academic activities

Ø  Leadership skills.

F.     Duties and responsibilities

The Assistant Chief Residents will help in all the duties and responsibilities of Chief Residents as detailed below especially during the following:

1.      Annual Leave/Sick Leave of the Chief Resident.

2.      Prior Educational Commitments of the Chief Resident.

3.      Prior Administrative Commitments of the Chief Resident.

Specific Duties and Responsibilities of the Chief Resident include:

1.      Schedule and maintain regular meetings with the Program Director.

2.      Maintain communication among the Residents in the form of meetings, electronic, or written memoranda. Schedule regular resident meetings with the Program Director.

3.      In conjunction with the Program Director, arrange yearly Resident rotation schedules, and make appropriate changes during the year as necessary.

4.      Maintain clinical and on-call duration.

5.      Manage resident vacations in accordance with departmental and institutional policies

6.      Schedule and coordinate educational activities. Ensure that residents are aware of upcoming responsibilities to present at various educational activities

7.      Assist the Program Director and faculty/staff with New Resident Orientation

8.      Assist in ensuring that residents complete their appropriate rotation and faculty evaluation forms

9.      Strive to maintain morale among residents

10.  Encourage and arrange resident representation and/or presence at appropriate meetings

11.  Coordinate resident participation in the residency candidate interview and evaluation process

12.  Keep the Program Director informed of important issues involving Residents.

 

G.    Assistant Chief Residents Meetings:

If the Chief Resident is unable to attend the required Chief Resident meetings (detailed below), the Assistant Chief Resident should replace him/her. This should be done based on prior coordination between the Chief Resident and Assistant Chief Resident.

Required Chief Resident meetings:

1.      All Program Education Committee meetings

2.      Residents’ forum meetings

3.      Meetings with Executive President

4.      Education Subcommittees’ meetings, except Clinical Competence Subcommittee and Examination Subcommittee meetings

Note:

·         Assistant Chief Residents are expected to keep information discussed in all Program Education Committee meetings (including sub-committee meetings) confidential.

·         Assistant Chief Residents are excused from the Program Education Committee meeting if there is a conflict of interest.

 

H.     Resignation of the Assistant Chief Resident:

1. Resignation request must be submitted to the Program Director at least 4 weeks ahead of the effective date of resignation.

2. A new Assistant Chief Resident should be elected within 4 weeks after the resignation submission date.                                                                                                                                                                                                                                         

3. The Assistant Chief Resident is expected to carry out all his/ her responsibilities until the effective date of his/her resignation.

4. Resigned Assistant Chief Resident should handover all his/ her responsibilities to the new Assistant Chief Resident.

5. The name and term (start and end date) of the new Assistant Chief Resident must be sent to the Trainee Affairs Follow-up Section as soon as possible.

I. Release from Duties as Assistant Chief Resident

The Assistant Chief Resident can be released from his duties if:

1. He/She is not fulfilling his / her duties and responsibilities, and/or

2. He/She does not maintain the qualities he/she was selected for.

·         Once proven with sufficient evidence, the Education Committee of the program should forward their recommendations (with all evidences) to release the resident from his/her duties as Assistant Chief Resident to the Trainee Affairs Follow-up Section who will then forward the matter to Graduate Medical Education Committee (GMEC) for discussion and decision.

·         Appeals should be forwarded to the Executive President within 10 days from the receipt of the decision.

·         The program residents will elect a replacement for the released Assistant Chief Resident.

·         The name and term (start and end date) of the new Assistant Chief Resident must be sent to the Trainee Affairs Follow-up Section within 2 weeks after the release of the Assistant Chief Resident.

Guidelines for Using Social Media by OMSB Trainees

Guidelines for Nursing Hour for Female Residents

*Under Revision.

*Under Revision.

*Under Revision.